VCPFA Benefit Trust

VCPFA Benefit Trust Info

What is the Benefit Trust?New Retiree Letter Board of Trustees FAQ Plan Documents & Forms Contact us

What is the VCPFA Benefit Trust?

The VCPFA Benefit Trust was established in 1996 with the primary purpose of providing and paying (from principal or income or both), a portion or all of the premiums for health plan coverage for certain retired members of the VCPFA who retired on or after July 1, 1996.

How does it work?

Contributions are made into Trust during employment
Contributions are professionally invested and grow during your working years and throughout your retirement
After retirement, you receive lifetime monthly reimbursements for medical expenses

About Participation

Contributions are pooled
Funded by contributions made through payroll (VCPFA MOA Sec. 503)
Access after meeting eligibility requirements

Effective July1, 2001, the VCPFA Benefit Trust began disbursing benefit payments from the Premium Reimbursement Plan. The Reimbursement Plan procedures will undoubtedly go through some evolution seeking better efficiency, but the following points are some important aspects each Beneficiary should know. Each Benefit Trust member has previously been sent a booklet of the Reimbursement Plan. The following is not intended to and does not change or replace any aspect of the Plan. Please review the booklet you were sent, laying out the Reimbursement Plan in total. The Reimbursement Plan may be revised from time to time, in which case, a statement in writing of the changes will be made available. Please note the following important features.

The benefit amount is a maximum of $275 per month, not to exceed the actual medical insurance premium paid by the Beneficiary to a medical insurance company. The Benefit Trust’s Trustees may adjust the $275 monthly benefit amount from time to time to maintain the viability of the Trust.

Effective July 1, 2017, the Trustees at their discretion may authorize a monthly supplemental benefit to Eligible Retiree’s that have not yet attained the Medicare Eligibility Age. The Supplemental Benefit is in addition to the basic benefit provided. The combined Basic Benefit and Supplemental Benefit shall not exceed the actual Premiums paid by the Eligible Retiree. Surviving Spouses and Dependents are not eligible for the Supplemental Benefit.

The proof of medical insurance premium payment must be submitted to the VCPFA Office on or before the 15^th day of the last month of each quarter. Claims for reimbursement must also be submitted no later than 90 days from the date on which the Beneficiary made the payment. Proof shall be at least, but not limited to, canceled checks drawn to the name of the medical insurance provider, receipt for payment from the medical insurance provider, etc. Those Beneficiaries, who receive their insurance through VCPFA and have the premium amount deducted from their monthly County check, will not have to provide additional proof of payment.

Reimbursement checks will be processed and mailed after the 20th of the month following the end of each sixth month period for reimbursement. Reimbursements are 4made on the following schedule. October, November, December, (4^th Quarter) and January, February, March (1^st Quarter), one reimbursement check. April, May, June (2^nd Quarter) and July, August, September (3^rd Quarter) one reimbursement check.

Board of Trustees

Wayne Maynard

(Retired) Trustee

Chairman

Jon Bergh

(Retired) Trustee

Vice Chairman

Randy Gilbert

Trustee

Robert Ashby

Trustee

Secretary

Jim Stephenson

(Retired) Trustee

FAQ

Reimbursement checks will be processed and mailed after the 20th of the month following the end of each sixth month period for reimbursement. Reimbursements are made on the following schedule:

Q2 & Q3 (April-September) – Payment by the end of October

Q4 & Q1 (October-March) – Payment by the end of April

Sending Proof of Premium Payments
- Send monthly or quarterly
- Proof of premium payments are NOT required if you are enrolled on a VCPFA sponsored medical/dental/vision plan
- Got Medicare? Please share a copy of your Benefits Verification Letter. This will be kept on file and used as proof of premium payments. If you don’t have a copy, one can be requested from SSA.
- Proof of premium payments can be sent via email to [email protected]
  
  Or by fax to (805) 484-3512
  
  Mail/Walk-in to the VCPFA Office
How much do I get?
Benefit Amount

As of July 1, 2022, the benefit amount is a maximum of $225 per month, not to exceed the actual medical insurance premium paid by the Beneficiary to a medical insurance company.

Supplemental Benefit Amount (for eligible retirees)

As of July 1, 2022, the supplemental benefit amount is a maximum of $325 per month, not to exceed the actual medical insurance premium paid by the Beneficiary to a medical insurance company.
What if I promote to Management?
An Employee who promotes to a District position not included in the bargaining unit covered by the VCPFA Memorandum of Agreement may continue to participate in the Plan, provided that the Employee pays the required contribution for all such periods of non-bargaining unit employment.
What type of expenses will be reimbursed by the Plan?
The following medical expenses are considered “Covered Expenses” and will be reimbursed by the Plan:
- Premium or contribution payments for coverage under health, dental, or visions insurance plans, for types of medical expenses excludible from gross income under Internal Revenue Service Code (“Code”) Section 105(b). See Details in IRS Publication https://www.irs.gov/pub/irs-pdf/p502.pdf
- Premium payment for long-term care insurance qualified under Code Section 7702B.
What will the benefit be for my dependent(s) in the event of my death?
Upon the death of an Eligible Retiree prior to retirement, or of a Retiree while receiving benefits from the Plan, the Plan provides the following Survivors’ Benefits:
- Surviving Spouse. Upon attaining age 55, the Surviving Spouse shall receive 50% of the amount set forth in Article 3.2 of the plan until the Spouse’s death or remarriage.
- Surviving Dependents Only. If there are only Dependents, or the Surviving Spouse has not attained age 55, the Surviving Dependents shall be entitled to share equally in the amount set forth in subsection 3.2 until the earliest of the time the Spouse reaches age 55, or each Dependent loses Dependent status; provided that when there is only one Dependent, the benefit shall be 50% of the amount set forth in subsection 3.2 of the plan.
What should I do if I change my address or need to update dependent info?
It is your responsibility to notify the VCPFA Benefit Trust Office of any change in mailing address, spouse, or children. It is important to keep this type of information updated with the Office so that notices related to the Plan and benefit payments may be sent to you and/or your Beneficiaries. Failure to notify the Trust Office of such changes may result in the loss or delay of benefits under this Plan.

Contact the office by phone at (805) 484-8844 or submit an online request.

Refer to the Amended Premium Reimbursement Plan of the VCPFA for additional info

Plan Documents and Forms

Summary Annual Report

Pay Me Back Claim Form

*** NEW *** – Submit Forms Online

Benefit Trust Enrollment Form

For new retirees

Submit the form online or Download and return to the VCPFA Office :
3251 Corte Malpaso Ste 501B
Camarillo CA 93012
Fax: (805) 484-3512
Email: [email protected]

Plan Document

The VCPFA office is located at:

3251 Corte Malpaso Ste 501B/C
Camarillo CA 93012
Phone: (805) 484-8844
Fax: (805) 484-3512

Office Hours
Monday-Thursday 8AM-5PM
Friday 8AM-12PM